Mesa College – San Diego Adjunct Faculty Association

Adjuncts need to know at Mesa College

Updated January 2018

Prepared for Adjuncts by Carlynne Allbee, Adjunct since 1982, Adjunct Representative to the Mesa College Academic Senate and member of the: San Diego Adjunct Faculty Association (SDAFA)

If you have tips you would like to add, or would like to rewrite this to be appropriate for one of the other campuses, please send them to callbee@sdccd.edu

Parking is free for full time and Adjunct or part time faculty
1. Permits, in the future, will be obtained by filling out an application on the Mesa College Website. The plan is to have the forms at the Campus Police web page.
2. Currently, the form is available in the Dean’s office, but sometimes they are placed in your mailbox on campus.
3. Pick up the Parking permit at Campus Police office at the multi-story parking structure.
4. We can park, with our permit, in Staff or Student parking spots. (Persons with Handicapped parking are also allowed in Staff parking spots.)
5. Parking places marked Flex are for Staff during the day and then are also available to students in the evening. Time may change semester to semester but currently is 4 PM
6. Community Colleges in our area honor each other’s parking permits. For example, with our permits, we can also park in faculty parking at Grossmont and Southwestern.
Supplies can be obtained at the Stockroom in MC-124 in the west end of the Mesa Commons building, across from Lot 7.
1. You will need a budget number which you can get from your Dean or Department Chair
2. Supplies include Scantron sheets, Dry Erase Markers, and paper for a printer.
3. If you cannot go there in person during their hours of operation, call them and they can arrange to deliver the items to your mailbox. Obviously you should allow extra time for this. Office Phone: 619-388-2761 Hours: M-TH 7am-3:30pm, F 7am-12pm
What do you need to include in your syllabus? Go to the same page ‘Faculty Web Services” where we find our Class Management and Flex pages, then look at the far right of the tool bar, You will find a tab “Information.” Click on it and select “Important Information for All Syllabi” which takes you to a pdf. You can copy and paste the items from it for your syllabi. The actual link to that page is https://faculty.sdccd.edu/docs/Syllabi_Attd_Acct.pdf
There are two dates that are VERY important to you as an Adjunct. Make sure you don’t miss them:
1. The Census Date aka the Add/Drop deadline. Make sure you are taking attendance under Class Management, then drop students that never attended, etc. This is the date that determines how much money our school gets from the state.
2. The deadline for submitting grades.
Scantron readers to process your Scantron tests are located in several locations across the campus. Go to the Mesa College Website, select Faculty/Staff at the top, and the College Services in the band above the photos. From there, select Printing and Mail Services, Scroll down on their website and you will find the locations. Some may be in rooms that require keys. The Loft does not require keys.

CURRENT SCANTRON LOCATIONS

G-339
LOFT (LRC 4th floor)
Z-208
S-324
K-108A
MS-302
Keys for classrooms (and their Alarm Codes), mailrooms, workrooms and Faculty bathrooms are obtained:
1. By filling out an application and having it approved by your Dean. Their office has the form. This same form is used to obtain the Alarm Code for the room.
2. Pick up keys at Campus Police. They will assign an Alarm Code to you and when they tell you the alarm code has been assigned, the key to that room is usually ready
3. Return keys that you no longer need by returning them to Campus Police
4. All classroom keys are supposed to be able to open the Faculty/Staff bathrooms, the Adjunct Workroom in K 108A and the central mailroom in K 108B
5. If you have a key for a classroom in the SB building:
  1. It will open any classroom on the first or second floor of the SB building assigned to your School. My School, for example, is Business and Computer Technology.
  2. On the inside of the SB classroom doors are panic door openers. Push the bar in and turn the key to the left to lock the bar in an open position which leaves the door unlocked from the outside. Turn the key to the right to release the bar, which then leaves the door locked. On some doors, it is really hard to turn the key all the way to lock or unlock the bar. You will not break the key.

Your campus mail is delivered to a central mail room, still located in K-108-B unless your Department has made other arrangements. If they have, the Department Chair or Dean’s office staff can tell you the procedure.
A safe place where you can leave your brief case, “wheelie” or book bag is located at ….? _(Ask your Dean or Department chair. I have not found such a place.)
A safe storage place for classroom materials that you don’t want to carry to and from campus is located at: ….? (Ask your Dean or Department Chair if this is available. I have not found such a place.)
Discounts available to us as teachers:
1. Do we get discounts on campus at the bookstore or cafeteria? No
2. Check out CollegeBuys.org for computers and software at discounted prices. They need verification that we are instructors, which we give them by using our campus email addresses.
3. Go to our union website for discounts org
4. On the District website, go to Employee Resources and you will see Employee Discount Programs.
To obtain a classroom copy of the text book you are using, you need to contact the publisher’s representative. The bookstore or your Department Chair can provide that information. These are also called desk copies.
If you need a telephone to contact a student or someone on campus, go to the Adjunct Workroom in K108A, or the one that your school has available.
You can have students leave messages for you by arranging for Voice Mail. To do this, again, go to the webpage for Printing and Mail Services and scroll down the page. They can set up a Voice Mail Box and provide instructions.
Students can leave “mail” for you by taking the item to Printing and Mail services in MC-214 and it will be delivered to your campus mail box.
To have handouts or tests printed, contact Printing and Mail Services aka Reprographics. We order printing online (see below). They are located in MC-214 which is in the Mesa Commons building. While it is on the 2^nd floor, in the elevator – select “UL” for upper level.
1. We have an online Printing Order procedure at Mesa College. On the school website, go to Faculty, then select Forms, then Printing and Mail Services. The nice people in Reprographics offer instructions about this Work Order system during Flex Week, and individual instruction on request. Again, you will need your budget number.
2. To pick up your printing order:
  1. They will send you an email when it is complete and ready for pick up. You can also check the status online.
  2. Go to Reprographic in MC-214 but go past the double doors and use the single door.
Can students pick up your printing order? Yes, if you tell Reprographics that you are making those arrangements.
Computers on campus for use by faculty are located at the following locations. Whether you can u print from them is indicated by (Yes/No):
1. Classrooms – Yes, but there are no printers
2. Workroom located at K 108A and it has a printer, but you may have to supply your own paper.
3. LRC has The Loft for Faculty use on the 4^th You will need a sign code for the computers, but it is the same sign in and password you use for your campus email. Printers are available, plus scanners for our use and a Scantron machine.
4. If your school occupies one of the new buildings, they may have computers and printers available in that building. Check with your Dean’s office or Department Chair.
The sign in for most on campus computers are:
1. Classroom: Same one you use for your email
2. Workroom located at K108A also uses your email sign in. If there is another sign in, we try to keep it posted in the room.
3. LRC Loft : Same thing, use the one you use for your campus email.
To utilize WiFi on campus: Site is Mesa Wireless, Password is MesaSpring2018 where the semester, i.e. Spring, Fall, etc is the middle part and the last part is the calendar year.
SB Building AV equipment:
1. When your class is over, always turn off the projector using the control on the podium. The light on the bottom of the projector will then look red.
2. The Document Reader lamp should also be turned off using the switch on the side of the base. You will have to hold in the switch until the indicator light turns red. This is also how you turn them on.
3. Projectors mounted to the ceiling of any classroom in any building should be turned off when your class is over.
Campus emails are used by the District and our school administrators to contact us.
1. Go to the District website, choose Employee Resources, then “Get Your Outlook Email” to sign in.
2. Please do check it on a regular basis.
3. Delete the ones that you don’t want to read, and also delete ones you send to clear out your mail box as well as periodically emptying the Deleted folder.
4. Do NOT use REPLY ALL unless you really want EVERYONE who received the original email to see it. Many people find such use of Reply All to be VERY annoying
5. Use campus email to contact students, but be sure to place student email addresses on the BC line if sending the same email to more than one student.
6. Reminder – If you are sending an email to more than one person, the recipients :
  1. Recipients will see all the names on the To or CC lines
  2. Recipients will not see any names, other than their own, on the BCC
If you have trouble with the computer or AV equipment, call 388-2880
If you have trouble with equipment (other than computers) or getting into your room, call 388-2814
In an emergency:
1. In the classrooms (if you have emergency red boxes,) press the silver button. This will connect you with SDCCD Police Dispatch and the line will stay in an open mode until Campus Police arrive and disengage it. You do not need to continue pressing the button once it has been activated.
2. If you have to call the police with your own cell phone, the procedure on our campus is to call SDCCD Police Dispatch at 388-6405. Normally, you will not call 911 = Dispatch will take care of that. Be sure to tell SDCCD Police Dispatch that you are calling from Mesa College.
3. If you are in an office or workroom on campus, you only have to dial 6405 to reach them.
To find the Flex program and Class Management, you can either go:
1. On the District website, under Employee Resources, to the item “Faculty Web Services.
2. On the Mesa College website, choose “About Mesa” then Faculty/Staff.
3. All faculty, both Contract and Adjunct must meet the Flex requirement. Basically it is 1 hour per semester for each weekly hour of classroom assignment. Most of us meet the requirement by attending workshops, school meetings and department meetings the week before the semester begins. Flex activities are also offered throughout the semester.
4. If you end up with more Flex Activity hours in the fall than you were required to complete, the hours will be carried over to the spring. They do not carry over to the next school year.
Retirement plans for our District: contact Human Resources at the District Office. This should have been taken care of when you were hired. The plan that most of us are in, and you should be also, is STRS Defined Benefits. The important part here is STRS.
1. You are eligible as an Adjunct, no matter how few classes you are teaching.
2. If you decide not to teach, do not take your money out of STRS. You may come back to teaching in the future. This is a tip two different Adjuncts expressed to me, saying it was one of their big regrets.
3. Are you in STRS? You can tell by looking at your Paycheck in People Soft.
Our union is AFT Guild 1931.
1. Their website is aftguild.org and their phone number is 619-640-1155.
2. The union negotiates for our pay and benefits, and we encourage all Adjuncts to join the union, become active in the union, vote in union elections, and help give all Adjuncts a voice in our union. Please go to their website to find out more.
3. On the Mesa College website, under Faculty and Staff Resources, you will find an item in the Faculty section “Useful Information for Adjunct Faculty” This will take you to a very useful brochure provided by out union, AFT Guild
4. The Adjunct Representative to AFT Guild for Mesa College is Geoff Johnson.
Where do you get a copy of your pay stub on pay day? On the Mesa College Website, access
1. From an email that was sent to us: “To help navigate through the new Peoplesoft HCM system, SDCCD is introducing a new Portal interface on Jan 4. You can get to the new portal by typing in https://myportal.sdccd.edu or you can go to the District’s Employee Resources Webpage and select the “Peoplesoft MyPortal” link. (And yes, starting Jan 4, 2016, the Portal is available remotely from outside the District’s network (eg. from home, internet café’s, etc.).”
2. If you have any questions on the new portal or menu options, contact the IT Helpdesk at x7000, or 619-388-7000
To sign in to PeopleSoft, use the same ID and Password you use to access your district email. This is also referred to as your “network user ID and password.”

You should check your paycheck in PeopleSoft each month to make sure you a being paid correctly. In fact, I save each one to my computer..
I copy and keep the one we get in December so that I have yearend amount for AFT Dues, etc.
Your paystub will show under Deductions which retirement plan you belong to and this is very important. Most of us belong to STRS.

Your paystub also shows your rate of pay.

Tax Documents you may need for filing your income taxes:
- Your W-2 is available in People Soft. Sign in as you do to see your PayStub
- The 1095 you need to file with your income taxes to prove you have Health Insurance from your employer: If you are covered by the District, which you should be if you teach a 50% or greater load, then it is from our provider. That means our insurance company. In my case, I have Kaiser, so I went onto their website to get a copy of the 1095. They may mail it to you.
Please find below the list of adjunct faculty workrooms located throughout the campus. These “belong” to specific schools and may require a key issued by the Dean for that school.

G215	Adjunct Workroom
G216	Adjunct Workroom
G230	Faculty/Staff Break Room
G312	Adjunct Workroom
G313	Adjunct Workroom
G338	Lactation Room
LRC	The Loft on the 4^th floor
S-324	Mail Room (+ adjunct computer)
SB-305A	Adjunct Shared
SB-305C	Adjunct Consultation
SB-305H	Work Room / Mail Room
SB-311A	Break Room
SB-311B	Adjunct Consultation
SB-311D	Adjunct Shared

The official work space available to all Adjuncts where you can grade tests, use computers and meet with students is located at K108A. Most campus keys will open this door, and the door next to it for the Mail Room. The Loft on the 4^th floor of the LRC is also available.
Do you itemize deductions? Do you work at more than one college / site during any day? If the answer to BOTH is yes, then you may be able to deduct mileage between sites on your income taxes. From home to the first site and from the last site to home does not count. For example, I know how many miles between Mesa College and Grossmont College. I made up a chart for each month indicating how many days I taught at both schools, and multiplied by the mileage. I had the chart in my paperwork along with a total to give to my tax preparer.
SDAFA is the San Diego Adjunct Faculty Association: We are a non-profit organization by, for, and of community college adjunct faculty who work within San Diego County. We are dedicated to promoting the professional treatment, economic welfare, and equitable rights of adjunct faculty and their students, as well as maintaining an adjunct community of resources.
SDAFA is not affiliated with any particular union, nor does it represent adjuncts within a union capacity, but rather strives to increase our voice within our unions. “Adjuncts Helping Adjuncts.”
We encourage all Adjuncts to join their union, and vote when it is time to vote on union matters.
Please join us in the future atSDAFA’s webpage which is currently under sdafa.org.
We also have a Facebook page: San Diego Adjunct Faculty Association.

Adjuncts need to know at Mesa College

Updated January 2018

Prepared for Adjuncts by Carlynne Allbee, Adjunct since 1982, Adjunct Representative to the Mesa College Academic Senate and member of the: San Diego Adjunct Faculty Association (SDAFA)

If you have tips you would like to add, or would like to rewrite this to be appropriate for one of the other campuses, please send them to callbee@sdccd.edu

Parking is free for full time and Adjunct or part time faculty

Permits, in the future, will be obtained by filling out an application on the Mesa College Website. The plan is to have the forms at the Campus Police web page.

Currently, the form is available in the Dean’s office, but sometimes they are placed in your mailbox on campus.

Pick up the Parking permit at Campus Police office at the multi-story parking structure.

We can park, with our permit, in Staff or Student parking spots. (Persons with Handicapped parking are also allowed in Staff parking spots.)

Parking places marked Flex are for Staff during the day and then are also available to students in the evening. Time may change semester to semester but currently is 4 PM

Community Colleges in our area honor each other’s parking permits. For example, with our permits, we can also park in faculty parking at Grossmont and Southwestern.

Supplies can be obtained at the Stockroom in MC-124 in the west end of the Mesa Commons building, across from Lot 7.

You will need a budget number which you can get from your Dean or Department Chair

Supplies include Scantron sheets, Dry Erase Markers, and paper for a printer.

If you cannot go there in person during their hours of operation, call them and they can arrange to deliver the items to your mailbox. Obviously you should allow extra time for this. Office Phone: 619-388-2761 Hours: M-TH 7am-3:30pm, F 7am-12pm

There are two dates that are VERY important to you as an Adjunct. Make sure you don’t miss them:

The Census Date aka the Add/Drop deadline. Make sure you are taking attendance under Class Management, then drop students that never attended, etc. This is the date that determines how much money our school gets from the state.

The deadline for submitting grades.

CURRENT SCANTRON LOCATIONS

G-339

LOFT (LRC 4th floor)

Z-208

S-324

K-108A

MS-302

Keys for classrooms (and their Alarm Codes), mailrooms, workrooms and Faculty bathrooms are obtained:

By filling out an application and having it approved by your Dean. Their office has the form. This same form is used to obtain the Alarm Code for the room.

Pick up keys at Campus Police. They will assign an Alarm Code to you and when they tell you the alarm code has been assigned, the key to that room is usually ready

Return keys that you no longer need by returning them to Campus Police

All classroom keys are supposed to be able to open the Faculty/Staff bathrooms, the Adjunct Workroom in K 108A and the central mailroom in K 108B

If you have a key for a classroom in the SB building:

It will open any classroom on the first or second floor of the SB building assigned to your School. My School, for example, is Business and Computer Technology.

Your campus mail is delivered to a central mail room, still located in K-108-B unless your Department has made other arrangements. If they have, the Department Chair or Dean’s office staff can tell you the procedure.

A safe place where you can leave your brief case, “wheelie” or book bag is located at ….? _(Ask your Dean or Department chair. I have not found such a place.)

A safe storage place for classroom materials that you don’t want to carry to and from campus is located at: ….? (Ask your Dean or Department Chair if this is available. I have not found such a place.)

Discounts available to us as teachers:

Do we get discounts on campus at the bookstore or cafeteria? No

Check out CollegeBuys.org for computers and software at discounted prices. They need verification that we are instructors, which we give them by using our campus email addresses.

Go to our union website for discounts org

On the District website, go to Employee Resources and you will see Employee Discount Programs.

To obtain a classroom copy of the text book you are using, you need to contact the publisher’s representative. The bookstore or your Department Chair can provide that information. These are also called desk copies.

If you need a telephone to contact a student or someone on campus, go to the Adjunct Workroom in K108A, or the one that your school has available.

You can have students leave messages for you by arranging for Voice Mail. To do this, again, go to the webpage for Printing and Mail Services and scroll down the page. They can set up a Voice Mail Box and provide instructions.

Students can leave “mail” for you by taking the item to Printing and Mail services in MC-214 and it will be delivered to your campus mail box.

To have handouts or tests printed, contact Printing and Mail Services aka Reprographics. We order printing online (see below). They are located in MC-214 which is in the Mesa Commons building. While it is on the 2nd floor, in the elevator – select “UL” for upper level.

To pick up your printing order:

They will send you an email when it is complete and ready for pick up. You can also check the status online.

Go to Reprographic in MC-214 but go past the double doors and use the single door.

Can students pick up your printing order? Yes, if you tell Reprographics that you are making those arrangements.

Computers on campus for use by faculty are located at the following locations. Whether you can u print from them is indicated by (Yes/No):

Classrooms – Yes, but there are no printers

Workroom located at K 108A and it has a printer, but you may have to supply your own paper.

LRC has The Loft for Faculty use on the 4th You will need a sign code for the computers, but it is the same sign in and password you use for your campus email. Printers are available, plus scanners for our use and a Scantron machine.

If your school occupies one of the new buildings, they may have computers and printers available in that building. Check with your Dean’s office or Department Chair.

The sign in for most on campus computers are:

Classroom: Same one you use for your email

Workroom located at K108A also uses your email sign in. If there is another sign in, we try to keep it posted in the room.

LRC Loft : Same thing, use the one you use for your campus email.

To utilize WiFi on campus: Site is Mesa Wireless, Password is MesaSpring2018 where the semester, i.e. Spring, Fall, etc is the middle part and the last part is the calendar year.

SB Building AV equipment:

When your class is over, always turn off the projector using the control on the podium. The light on the bottom of the projector will then look red.

The Document Reader lamp should also be turned off using the switch on the side of the base. You will have to hold in the switch until the indicator light turns red. This is also how you turn them on.

Projectors mounted to the ceiling of any classroom in any building should be turned off when your class is over.

Campus emails are used by the District and our school administrators to contact us.

Go to the District website, choose Employee Resources, then “Get Your Outlook Email” to sign in.

Please do check it on a regular basis.

Delete the ones that you don’t want to read, and also delete ones you send to clear out your mail box as well as periodically emptying the Deleted folder.

Do NOT use REPLY ALL unless you really want EVERYONE who received the original email to see it. Many people find such use of Reply All to be VERY annoying

Use campus email to contact students, but be sure to place student email addresses on the BC line if sending the same email to more than one student.

Reminder – If you are sending an email to more than one person, the recipients :

Recipients will see all the names on the To or CC lines

Recipients will not see any names, other than their own, on the BCC

If you have trouble with the computer or AV equipment, call 388-2880

If you have trouble with equipment (other than computers) or getting into your room, call 388-2814

In an emergency:

In the classrooms (if you have emergency red boxes,) press the silver button. This will connect you with SDCCD Police Dispatch and the line will stay in an open mode until Campus Police arrive and disengage it. You do not need to continue pressing the button once it has been activated.

If you have to call the police with your own cell phone, the procedure on our campus is to call SDCCD Police Dispatch at 388-6405. Normally, you will not call 911 = Dispatch will take care of that. Be sure to tell SDCCD Police Dispatch that you are calling from Mesa College.

If you are in an office or workroom on campus, you only have to dial 6405 to reach them.

To find the Flex program and Class Management, you can either go:

On the District website, under Employee Resources, to the item “Faculty Web Services.

To have handouts or tests printed, contact Printing and Mail Services aka Reprographics. We order printing online (see below). They are located in MC-214 which is in the Mesa Commons building. While it is on the 2^nd floor, in the elevator – select “UL” for upper level.

LRC has The Loft for Faculty use on the 4^th You will need a sign code for the computers, but it is the same sign in and password you use for your campus email. Printers are available, plus scanners for our use and a Scantron machine.

The Loft on the 4^th floor

The official work space available to all Adjuncts where you can grade tests, use computers and meet with students is located at K108A. Most campus keys will open this door, and the door next to it for the Mail Room. The Loft on the 4^th floor of the LRC is also available.